Reports for YM20 and YM20 Planning

Reports for YM20 and YM20 Planning



Inbox x








QA Secretary

Thu, Feb 6, 2:21 PM (6 days ago)





to QA


Dear all AYM Committees & Working Group Conveners, Regional Meeting Clerks and RM Membership Secretaries, AYM Representatives and Associated Bodies:

In preparation for Documents in Advance 2020, I am forwarding materials to help in your preparation of reports.
1) All RMs, AYM Committees, AYM Working Groups, AYM Representatives and Associated Bodies, please submit reports on your activities since last Yearly Meeting, for inclusion in Documents in Advance no later than Thursday 23 April . Please send your reports to me using the Report Template attached.


FRIENDS: PLEASE AIM TO KEEP YOUR REPORTS TO ONE PAGE.


2) RM Membership Secretaries please send your Statements of Membership by 23 April (using the template attached). (Let me know if you need me to send your 2019 RM Membership Report from last year)










3) If you do NOT want/need a Preparatory Session at Yearly Meeting this year please let me know by Monday 6 April.
NOTE:
- You may decide that your report in Documents in Advance will suffice, especially if there are no Items for Consideration to be brought to YM.
- Or you may decide that a share and tell session at YM will work equally as well, to inform Friends of the work of your Committee/Group.
- Or you may prefer an information table at YM20 instead.
- Please carefully consider these other options for informing Friends, rather than a Preparatory Session.




4) Please see the YM2020 Planning Timetable below

   

July 2020 Yearly Meeting Planning Timeline
When	What	Who is responsible?	Send to
THURSDAY 6 February	Email to RM Clerks, AYM Committees w/ instructions & report templates	AYM Secretary	RM Clerks RM Membership Secretaries AYM Committee Conveners
MONDAY 2 March	Draft timetable sent for review	AYM Secretary	AYM Clerk & AYM Treasurer
WEDNESDAY 1 April	Send draft YM20 timetable	AYM Secretary	YM20 Organsing Committee, AYM Committee Conveners, etc.
SUNDAY 5 April	Regional Meetings    -RM Report approved	RM Clerks	AYM Secretary
WEDNESDAY 15 April	Send requests re: YM20 Timetable changes   Notify if no YM20 Prep Session is needed	AYM Committees / Working Groups / Associated Bodies Convenors	AYM Secretary
THURSDAY 23 April	RM reports due for DIA20 AYM Committee Reports Due for DIA20 RM Membership Secretary Reports Due for DIA20	RM Clerks RM Membership Secretaries AYM Committee Conveners	AYM Secretary AYM Secretary AYM Secretary
SATURDAY/SUNDAY 2/3 May	Regional Meetings		RM Clerks
14 May	Send DIAs to RMs	AYM Secretary	RM Clerks
SATURDAY/SUNDAY 6/7 June	Regional Meetings    RMs to consider DIA & Part Bs    RMs prepare responses
NO LATER THAN 10 June	RM Responses to Part Bs DUE! Any items from SC1.20 that need RM responses, for SC7.20 DUE	RM Clerks	AYM Secretary
by WEDNESDAY 24 June	DIA20 w/ responses sent to YM20 website Prep Session Clerks sent materials	AYM Secretary
FRIDAY – SATURDAY 3 - 4 July	Standing Committee meets prior to YM20
SATURDAY-SATURDAY 4 - 11 July	Yearly Meeting 2020 Avondale

Please let me know if you have any questions at all about this information.


Thank you Friends for your cooperation.




In peace,

Jacque

Jacqueline Schultze
AYM Secretary
for The Religious Society of Friends (Quakers) in Australia
Monday-Thursday 9am-5pm
Australia Yearly Meeting Office
PO Box 4035
Carlingford North NSW 2118
AUSTRALIA
P: 0423 308 550
E: secretary@quakersaustralia.info
W: www.quakersaustralia.org.au



Australia Yearly Meeting acknowledges the Traditional Custodians of the lands on which we worship, work and live. We pay our respects to their Elders past, present and emerging, and extend that respect to all Aboriginal and Torres Strait Islander Peoples.










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